Purchasing Coordinator

Job Summary:

The Purchasing Coordinator’s role is to conduct product research and source new suppliers and vendors. The responsibility is also to maintain records of all orders, payments, and received delivery of products and services. 

Furthermore, this role serves a vital function for the NIST International School purchasing team by acting as the primary liaison for foreign academic staff. The coordinator will specialise in overseas procurement, academic book sourcing, and comprehensive travel and activity logistics for student field trips.

Responsibilities:

• Conducting product research and sourcing new suppliers and vendors

• Sourcing materials, goods, products, and services and negotiating the best or most cost-effective contracts and deals

• Managing overseas procurement processes, with a heavy emphasis on sourcing and importing academic books and educational materials

• Conducting market research to keep abreast of emerging trends and business opportunities

• Collaborating daily with foreign teachers and academic departments to ensure precise understanding and fulfillment of their specific procurement needs

• Updating and maintaining records of all orders, payments, and received delivery and services

• Coordinating with the delivery team and following up on delays or orders that have been rescheduled

• Researching and comparing flight options to secure safe and cost-effective travel

• Managing all bookings for accommodations and student activities

• Procuring specialized items, supplies, and equipment required for specific student field trips

• Establishing professional relationships with school members as well as vendors and suppliers

• All other tasks assigned by the Purchasing Manager

Qualifications:

• Bachelor’s degree in Business, Logistics, or any related field

• 3 years of working experience in Purchasing

• Proven experience handling overseas procurement, international shipping, and customs clearance processes

• Experience in travel coordination, including flight comparisons, accommodation, and activity bookings

• Proficiency in relevant management software programs

• Good command of English in written and verbal in both communication & negotiation

• Great organizational and planning skills

• Ability to follow request specifications

• Excellent networking and time management skills

• Strong cross-cultural communication skills and a service-minded attitude