Project Coordinator & Personal Assistant to Project Director

We are seeking a highly organized, proactive, and practical Project Coordinator & Personal Assistant to Project Director to support project administration, procurement coordination, and executive tasks during the construction, startup, and operational phases of a wellness hospitality project.

This role is ideal for someone who is detail-oriented, hands-on, and comfortable working closely with project teams and stakeholders (contractors, suppliers, consultants) in a fast-paced site environment. The role will also work in parallel with hospitality business startup and operational initiatives.

Key Responsibilities

• Assist with project administration and documentation during the construction phase

• Coordinate procurement, supplier follow-ups, quotations, and purchase tracking

• Support project scheduling, meetings, filing, and communication with consultants and contractors

• Prepare spreadsheets and general administrative documents

• Provide executive assistant support including coordination and personal/business errands

• Assist with wellness hospitality business startup, operational setup, and ongoing operational coordination in parallel with project activities

Requirements

• Strong organizational and communication skills

• Good proficiency in Microsoft Office / Google Workspace

• Able to multitask and work independently

• Detail-oriented with strong follow-through

• Experience in construction, procurement, administration, hospitality, or executive support is strongly preferred

• Positive attitude and willingness to learn

Working Arrangement

• 5–6 days per week depending on project phase

• Full-time position

• Based primarily on project and business operational requirements

About Novel Formula Group

Novel Formula Group is a fast-growing wellness and healthcare group specializing in supplements, health foods and advanced skin solutions. As we expand into the wellness sector, we are committed to delivering premium experiences rooted in holistic wellbeing and refined hospitality. We offer strong opportunities for professional growth across a diverse portfolio of businesses under Novel Formula Group.