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I. GENERAL INFORMATION
1. SOLICITATION NO.: USAID 72048621R10004
2. ISSUANCE DATE: November 20, 2020
3. CLOSING DATE/TIME FOR RECEIPT OF OFFERS: December 3, 2020/11:59 PM Bangkok, Thailand local time
4. POSITION TITLE: ROFM Project Accountant
5. MARKET VALUE:
THB THB 962,247 – 1,683,939 per annum equivalent to
FSN-10 In accordance with
AIDAR Appendix J and the Local Compensation Plan of USAID/RDMA. Final compensation will be negotiated within the listed market value.
6. PERIOD OF PERFORMANCE:
Five (5) years initial contract. The services provided under this contract are expected to be of a continuing nature that will be executed by USAID through a series of sequential contracts, subject to continued need of the position and availability
7. PLACE OF PERFORMANCE:
USAID/RDMA, Bangkok, Thailand
8. SECURITY LEVEL REQUIRED:
The successful candidate shall be required to obtain a Security Certification for Employment from Regional Security Office.
9. STATEMENT OF DUTIES
9.1. General Statement of Purpose of the Contract
The Project Accountant for Project Funds (PA/PF) manages, directs and maintains project accounting systems for Regional Office of Financial Management (ROFM). This position is one of the three identical
project accountants in the unit managing 5 client countries and 4 non-presence programs in Burma, Vietnam, Timor-Leste, Laos, Thailand, China, Asia Regional Training Center (ARTC), Office of Transition Initiatives (OTI) and Office of U.S. Foreign Disaster
Assistance (OFDA), with total an average operational yearly budget (OYB) of $250 million. The PA/PF, reviews, analyzes, reconciles, and balances project funded accounting records and systems for RDMA and its client countries and prepares a myriad of accounting
reports. Additionally, the PA/PF initiates modifications and introduces new methodology necessary for the effective and efficient use of accounting systems by ROFM and its clients when appropriate.
9.2 Statement of Duties to be Performed
A. PROJECT ACCOUNTING: 45%
- Provides advice to Technical offices on all types of project funded accounting transactions.
- Formulates monitors and tracks Program Funded Operational Costs (PFOC) using an annual budgeting tool that projects all programs administrative support costs (MegaMaard) and contact liaison person with technical and program
office regarding submission and execution on all aspects of PFOC.
- Conducts continuous, quarterly and the mandatory year-end review of Unexpended Obligated Balances (1311 reviews) required by United States Government (USG) laws.
- Tracks, analyzes, adjusts, lists and maintains records of all un-liquidated obligations, ensuring validity of obligations are compliant with Congressional Actions/Laws.
- Also projects and plans for de-obligations and upward adjustments of obligations, keeping ROFM Management Team fully informed of any potential problems and impact of such activities.
- Responds to requests for contracts and purchase order closeouts ensuring that all requisite activities are included in the closeout process and that all un-obligated funds are reconciled.
- Informs Contracting Officer (CO), Executive Officer (EXO), Agreement/Contracting Officer’s Representative (A/COR) and Chief Accountant of amount available for de-obligation back to the Budget allowance and Appropriation.
- Coordinates with financial analysts on quarter end and year end accrual generation activities, including appropriate actions such as producing worksheets used by A/COR for projection of program accruals.
- Responsible for preparing reconciliations on all project activities and preparing financial reports for United States Disbursing Officer (USDO) and Treasury records that also involve cash/check and electronic payments reconciliations.
Also coordinates other reconciliation activities when appropriate with pertinent ROFM staff.
- Receives and manually posts transaction records into Phoenix systems from the United States Disbursing.
B. PHOENIX OPERATION: 30%
C. ACCOUNTING REPORTS: 25%
- Uses Phoenix as its primary automated accounting system platform to control and report on all program activities. It is the responsibility of the PA/PF to: a) apply appropriate project funded activity accounting operations into
the system; b) make certain that all accounting systems are in place for RDMA programs and client missions; c) ensure proper application of accounting principles and practices; and d) efficiently control and maintain all project funded activities in the Phoenix
- Manages and tracks the complex and difficult processing of Budget allowances, Program areas, and Program elements, Commitments and Obligations of program funds.
- Protects the integrity of the accounting system to ensure that all transactions such as budget, acquisition, accounts payable, bills for collection, and accrual subsystems are properly and correctly integrated and accounted
- Monitors and tracks all advances on program funds and other program funded activities such as contracts, grants and keeps the ROFM Management Team fully apprised of status of all such activities.
- Investigates and resolves difficult accounting problems which may cut across a variety of procedures and regulations. This usually involves gathering information from a variety of sources, consultation with others, and planning
an appropriate method to resolve the difficulties.
- Develops and drafts alternatives for supervisor’s consideration and presents proposals to the highest levels of management when unusual controversial problem arises.
- Stays abreast of, interprets and comments on, pertinent rules and regulations as they impact on his/her area of responsibility.
- Provides clients with timely and accurate reports whether they are last minute special reports requested by clients, or regularly scheduled Mission, Agency and Federal Reports.
- Services a wide variety of clients that include RDMA and ROFM Senior Management Teams, Clients also include the U.S. Embassy (officials working on the Program Plan), the Asia Bureau, RDMA’s client countries, Office Directors,
Technical staff and various project managers and leaders, other Agency officials, and a wide range of implementing partners (PSC Contractors, Non-Governmental Organizations (NGOs), Institutional Contractors, Prospective or Potential Contractors.
The contractor is eligible or temporary duty (TDY) travel to the U.S., or to other Missions abroad, to participate in the "Foreign Service National" Fellowship Program, in accordance with USAID policy.
9.3. Supervisory Relationship
The position reports directly to the Chief Accountant or his/her designee.
9.4. Supervisory Controls
Full supervision of other USAID staff is not contemplated.
10. AREA OF CONSIDERATION:
This position is open to Cooperating Country National (CCN). Thai citizen or other country citizen lawfully admitted for permanent Thai residence is eligible to apply. Please note that USAID is not able to sponsor candidates for a Thai residency permit.
11. PHYSICAL DEMANDS: The work requested does not involve undue physical demands.
12. POINT OF CONTACT: Kevarin/RDMA HR Assistant
II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION
1. Education: Possession of a University degree in Accounting, Finance, or Business Administration majoring in accounting is required.
2. Experience: A minimum of five (5) years of progressively responsible experience in professional accounting, financial management or auditing is required.
3. Language: Level IV – Fluent in speaking/reading/writing in Thai and English with a valid TOEIC score of 855 is required.
III. EVALUATION AND SELECTION FACTORS
Application Rating System
The application rating system factors are used to determine the competitive ranking of qualified applicants in comparison to other applicants. Applicants must demonstrate the rating factors outlined below within their application
and/or resume, as they are evaluated strictly by the information provided. The rating factors are as follows:
1. Experience (35 points):
Additional points will be given for relevant experience above the minimum requirement which may include relevant experience in auditing areas, development agencies, and/or international organizations.
2. Knowledge (30 points):
• Demonstrate thorough knowledge and understanding of professional accounting
principles, theories, practices and a thorough knowledge of laws, regulations, and
• Demonstrate understanding of organization and operations, and familiarity with project
policies and processes.
3. Skills and Abilities (35 points):
• Demonstrate an ability to analyze accounting processes and identify practices and
procedures that require correction or modification.
• Demonstrate an ability to formulate recommendations for maintaining specialized
segments of accounting systems in a high state of efficiency.
• Demonstrate an ability to communicate effectively with non-accounting personnel in
explaining accounting requirements.
• Demonstrate an ability to solve problem as well as exercise considerable analysis and
judgment to identify solutions.
• Demonstrate an ability to work effectively as a team member in an established
culturally diverse environment.
• Demonstrate an ability to be a motivated self-starter who can manage his/her own time
while balancing multiple priorities to complete assignments in a timely manner.
• Demonstrate strong communication, interpersonal, and leadership skills. Excellent
written communication skills are required to draft and approve documentation.
• Demonstrate an ability to work under pressure, produce results quickly. Demonstrate
flexibility and ability to react to changing systems, predict issues of concern and
recommend remedial measures.
• Demonstrate advanced numerical skills and proficiency in word processing,
spreadsheets, databases and office software such as Microsoft Word, Excel,
PowerPoint, and Google applications. Demonstrate an ability to effectively learn and
use Agency specific software related to work area.
Total Application Rating: 100
Recruitment Test: 100
Interview Performance: 100
Total Possible Points: 300
To be considered for candidacy, applicants must address each criterion in their application as to how they meet the minimum qualifications required for the position mentioned in Section II, Item 1-2.
If the application submitted fails to demonstrate eligibility, the application will be marked unqualified. It is the responsibility of the applicant to provide all pertinent information. Applications will be initially screened and scored in accordance evaluation
factors and points mentioned in Section III, item 1-3. Shortlisted candidates will be given a recruitment test. Applicants with passing marks from the recruitment test and with a valid TOEIC score mentioned in Section II, item 3 will be invited for an interview.
The recruitment test and the interview will be structured around the evaluation factors mentioned above. The successful candidate will be selected based on a review of his/her qualifications, work experience, knowledge, skills and abilities; a written test;
an interview; and the results of reference checks. References may be obtained independently from other sources in addition to the ones provided by an applicant.
IV. TO APPLY
Failure to follow the instructions will invalidate your application.