Sr. / Supervisor Purchasing

Performance Objective (KPI):

• Manage the increased documentation requirements for procurement activities
• Responsible for purchase reporting cycle
• Consolidation of facility / regional spend reports into global format
• Higher level day-to-day procurement activities in support of regional and facility operations including supplier evaluation and selection and settlement of negotiations, agreements/contracts, and purchases that meet defined objectives and are in line with approved amounts and company policies, procedures, and guidelines.
• Quote and negotiate commercial terms for agreements and purchases and execute purchases for region, facility, production, operations, and services, and track and report spend and savings.
• Collection and analysis of data to support procurement activities, strategies, negotiations, supplier selection, and make versus buy decisions. Lead supplier selection process through active participation and negotiation.
• Reporting to include spend and save reporting and performance to savings / avoidance targets.
• Troubleshoot and mediate to resolution facility and supplier issues, concerns, or disputes to ensure a suitable outcome is achieved protecting Eagle Ottawa interests and supplier relationships.
• Ensure all purchases are made and all records are maintained in accordance with established policies, procedures, and guidelines.
• Preparation and deployment of SAP’s new SRM
• Provide support to other Procurement Team Members as necessary.
• Additional projects and activities as required by Purchasing Manager.
• Timely and effective support of internal customers, other procurement staff, and suppliers.
• Demonstrated ability of effective resolution through troubleshooting and mediating of facility and supplier issues, concerns, or disputes to ensure a suitable outcome is achieved protecting Eagle Ottawa interests and supplier relationships.
• Comprehension, organization, and accuracy of purchasing activities and records in accordance with Eagle Ottawa policies and procedures.
• Effective, productive, professional leadership of procurement team demonstrating team building, coaching, and mentoring skills.
• Professional, productive relationships at all levels with staff, department representatives, management, and suppliers.

Qualifications:

• Bilingual in local language and English with excellent communication skills in both.
• Minimum of 5 years of purchasing experience in a plant setting, preferably in automotive.
• University Degree preferably in Supply Chain Management, Procurement, or Business.
• High standard of integrity and ability to appropriately follow company policies and regulations.
• Strong analytical and problem-solving skills.
• Detail oriented with a high level of accuracy.
• A self-starter with the ability to work independently without direct supervision.
• Good Negotiation skills and quick-learner
• Strong organizational ability allowing the incumbent to focus on multiple tasks simultaneously
• Assertiveness in proactively handling internal customer requests and service needs, cooperate with another department.
• Good interpersonal and team building skills with the ability to establish and maintain effective relationship with staff, departmental representatives, management and suppliers.
• Bilingual in local language and English with excellent communication skills in both.
• Proficient in Microsoft Office with the ability to create effective, logical, and organized spreadsheets.

Summary
In order to support the ongoing operations and success of our business, the Purchasing Supervisor is responsible procurement process and functional support for increased activities associated with the integration, SOX compliance, and procurement spend and process transition

Functional Job Activities
Activity 1: SOX Compliance
Goal: 20%

• Note that Purchasing supervisor has primary responsibility for ensuring SOX compliance.
• Additional processing, reporting, and documentation requirements.
• Collection and consolidation of additional recording and documentation.
• Track status of in process activities and completion of SOX compliance activities.
• Retention and maintenance of evidence for SOX compliance.

Activity 2: The Eagle Ottawa / Lear integration
Goal: 50%

• Establish and implement procurement and supply chain strategies that ensure continuity of supply in support of operational activities.
• Ensure Procurement SOX Compliance processes are implemented and executed in line with global direction and that the region maintains compliance.
• Ensure compliance with ISO, IATF, SOX, and global policies, procedures, and practices to include conformance to business processes for supplier evaluation and selection, requisition and approval, separation of duties (financial controls), and spend management and analysis.
• Ensure conflict minerals compliance within region in accordance with global process.
• Knowledge of local laws and requirements.
• Develop and maintain regional procurement organizational structure in line with global structure.
• Voice of the Region in coordinating contract reviews and authorization with cross functional key stakeholders and liaison with Global Procurement and Finance for global reviews and approvals.
• Business Plan and Forecast Projections and Spend Management Preparation and Reporting including Working Capital Improvements.
• Negotiate commercial terms, confidentiality agreements, and contracts for all non-global purchases within the region leveraging spend globally or across regions when possible.
• Regional / facility lead for cross functional supplier identification and selection and contract negotiation and execution of all regional / facility purchases (e.g., facility renovations and expansion, local capital, packaging, janitorial, spray line cleaning, busing, cafeteria, etc.).
• Develop and implement regional strategies leveraging global buy when possible to optimize cost, quality, delivery, service, technology, and supply base rationalization.
• Partner with key stakeholders and lead cross functional teams to develop and implement regional procurement strategies in line with operational objectives and spend management savings targets.
• Support activities for business expansion including new site identification, contractor identification, and contract negotiations and execution.
• Negotiate price and terms for local engineered chemicals and local capital in line with global strategies (non-global suppliers / non-standardized equipment).
• Collection and analysis of data to support procurement activities, strategies, negotiations, supplier selection, and make versus buy decisions, and ensuring all purchases are in line with global and regional strategies, facility requirements, and company policies, procedures, and guidelines.
• Execute cost reduction activities based on spend management and analysis tools driving savings across all spend categories.
• Lead cross functional continuous improvement activities to include cost savings, cost reductions, and working capital improvements.
• Execute category strategy and regional purchases of Raw Hides, Wet Blue, Wet White, Crust, Finished Hides, Contracted Services, Chemical, and Capital, and OEM Capital Spares and Consumables Transactions (PO Issue and Maintenance).
• Develop and maintain relationships with strategic suppliers.
• Provide commercial support for non-production locations within region.
• Lead and conduct regional cross functional risk management activities in line with global format for critical supply, high volume, high spend, and high-risk categories.
• Support risk management activities for global suppliers.
• Update and maintain Regional Approved Supplier List, Contract Summary, Price Lists, Confidentiality Agreements, Conflict Mineral Statements, and supporting documents on Intranet.
• Lead and support bi-lateral spend category evaluation, proposal development, and transition plan.
• Develop, foster, and maintain a high potential team in a teamwork atmosphere with a customer focus.
• Role separation for in-function and cross functional operations.
• Consolidation of facility / regional spends and save reporting into global formats.
• Support additional activities required attributable to new process or procedural requirements.
• Single Supplier Matrix Creation and maintenance if deemed necessary.
• Collect, upload, and maintain supplier documents and communications.
• Update supplier development program requirements and documentation
• Support program Launches when new source of trim parts material or subcontracted process are involved
• Initiate corrective action as required to ensure the program timing is met.
• Support trim parts localization program to meet customer specification within timing.
• Support commercial team for new program quotation in due course

Activity 3: Procurement Spend Requirements
Goal: 20%

• Increased number of reports.
• Maintenance of Leather Division reporting format (Purchasing Workbook).
• Lear Purchasing performance reporting.

Activity 4: Track and support activities for bi-lateral spend category evaluation, path forward proposal development, and transition plan.
Goal: 10%

• Spend by category evaluation to include historical and projected spend amounts, contacts, contracts, price lists, etc.
• Path forward proposal to include bi-lateral agreed recommendation on Spend Category Lead (Leather Division or Shared Services) and timing.
• Transition plan to include Leather Division Lead, Lear Lead, identification of relevant processes, systems, forms, approvals, and delegations of authority, training in new systems, training in new software.

Responsibilities of Quality System:

• Familiar with QMS procedures, strictly follows the company’s system of IATF16949

Responsibility and authority for quality system and product requirement:

• Setting Quality Objective

Responsibilities of OHS/EMS System:

• Recognize for OHSE regulation, strictly follows the company’s system of ISO14001 & ISO45001

Confidentiality Responsibilities:

• High confidentiality concerns for the sensitive document or information handles for company.
• Compliance with Employee Confidentiality Agreement

Reporting Responsibilities:

• Report to Regional Purchasing Manager.
• Period spending & Saving report
• Key supplier status period report
• B parts Localization status review report
• Weekly pending PR/PO report.
• Period report purchasing workbook
• Period report Working capital improvement worksheet WCI.
• Period report with Global procurement.
• EOOS Monthly report.
• Managing additional processing, reporting and documentation requirements
• Leading track status of in process activities and completion of SOX compliance
• Supplier Management.