Administrative Assistant and Receptionist

Primary functions:

Receives visitors and directs telephone calls; serves as petty cash custodian and purchases office stationery and kitchen supplies. Performs administrative duties and arranges travel to support office staff.

Duties and responsibilities:

• Greets and directs individuals to appropriate staff, meetings, or other activities.
• Answers, screens and refers telephone inquiries to appropriate staff members or departments. Accurately transfers or passes on messages to staff.
• Handles resupply and maintenance of routine office equipment (e.g., photocopier, printers, fax).
• Receives and distributes packages/mail/fax to appropriate staff. Maintains messenger log and checks outgoing packages/mail/fax.
• Maintains database of TREAT Asia and non-TREAT Asia phone numbers and addresses.
• Serve as petty cash custodian. Generates petty cash vouchers and supporting documents, (i.e., receipts and reports) to justify refilling of petty cash account.
• Processes purchasing of office’s stationery, staff name cards, kitchen supplies.
• Manages staff domestic and international travel arrangements, including but not limited to air tickets and airport transfers. Acts as a liaison with TREAT Asia travel agent(s) and event organizers.
• Provides administrative support for other office activities including but not limited to conference/meeting preparations, video and teleconferences.
• Provide additional administrative support to Director, Operations and other staff, as appropriate.
• Performs other miscellaneous job-related duties, as assigned.

Qualifications:

• One to Three years of experience as an administrative staff or receptionist.
• Working knowledge of switchboard operations and basic office systems, including experience with Microsoft Office programs (i.e., Outlook, Word, Excel and Power Point).
• Good to fluent spoken and written English language skills.
• Strong interpersonal and communications skills.      
• Detail-oriented. Exhibits consistent judgment, flexibility, and discretion.
• Knowledge of HIV/AIDS issues preferred.
• Experience with domestic and international travel arrangements preferred.

Email your CV to Human Resources Department: hr.department of treatasia.org by 13 DECEMBER 2019

Only short-listed candidates will be contacted.

Treat Asia (amfAR)
Exchange Tower, 21th Floor, Suite 2104, 388 Sukumvit Road,
Klongtoey, Bangkok 10110
Telephone (66) 0-2663-7561 Fax (66) 0-2663-7562