FSN# 2016/189 Regional Financial System Coordinator
USAID/Regional Development Mission for Asia (RDMA), BANGKOK
jobsDB ref: JTH300003001238873
Employer Ref. FSN# 2016/189
POSITION GRADE: FSN-10
SALARY: ฿906,746 per annum (Starting salary).
APPLICANTS MUST HAVE THE REQUIRED RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.
The U.S. Embassy in Bangkok is seeking an individual for the position of Regional Financial System Coordinator to the Office of Financial Management (OFM) in the U.S. Agency for International Development/Regional Development Mission for Asia (USAID/RDMA), located at Athenee Tower, Wireless Road, Bangkok.
The Regional Financial System Coordinator is located in the Office of Financial Management (OFM). The incumbent reports to the Deputy Chief Accountant and is responsible for providing regional financial support and services for Foreign Services National (FSN) payroll posting and accounting system's Vendor Administrator for over 20 client missions throughout Asia and Africa regions. The job holder also serves as the Subject Matter Expert (SME) in administering and maintaining the operation of the USAID's accounting system (Phoenix) for users in Bangkok and also responsible for the monthly fund reconciliation with U.S. Treasury and U.S. Disbursing Officer (USDO).
The detail of responsibilities includes to the following:
1. Regional Support Responsibilities: 40%
- Responsible for the Bangkok FSN Payroll Regional Center providing support and service for the posting of FSN Payroll data in Phoenix for 22 missions paid through RDMA Bangkok payroll USDO. Maintaining the Phoenix Funding Source Crosswalk table for each Mission, coordinating the update of data in the table, overseeing the bi-weekly FSN payroll posting processes and ensuring missions are providing adequate funding for their FSN payroll and for following up with missions in cases where no funding exists.
- Designated as the Vendor Administrator in the Phoenix Vendor Process for the Vendor Processing Center for 26 client Missions distributed in Asia. S/he is responsible for the overall accuracy of Phoenix Vendor Tables by processing vendor request forms sent in from client Missions.
2. Performs Phoenix Subject Matter Expert: 30%
- Perform Phoenix Subject Matter Expert (SME) duties, including coordinating/working with USAID/Washington, Regional Solution Centers, and Mission users to ensure system configurations that meet Mission needs/requirements and to clarify among users the Phoenix system functions and features.
- Coordinate with the Washington Phoenix Security Administrator in resetting, maintaining and controlling Phoenix users’ access.
- Develop, maintain, support, administer, and analyze Phoenix accounting system to assure that the accounting transactions, disbursements, reports and supporting records are current, accurate, and complete, at Mission and regional levels, and for agency-wide use as needed.
- Assists GLAAS users to resolve GLAAS-Phoenix interface and related issues.
- Serves as one of the approvers on Auto-de-obligation tool to de-obligate excess unliquidated balances.
- Develop, coordinate, and maintain the establishment of new system procedures and guidelines, or refinement of existing ones and contribute to the Agency-wide effort towards improved, enhanced, and more efficient Phoenix operations, cash reconciliations, and Intra-Governmental payment and collection, through developing, documenting and communicating best practices and models.
- Serve as a Financial Management Advisor for USAID/W during the Phoenix configuration and pilot stages, identifying areas that can be improved and contribute to the Agency-wide effort toward improvement, enhancement and more efficient Phoenix operations.
3. Cash Reconciliation with U.S. Treasury and USDO and other administrative duties: 30%
- Downloads various Treasury reports, including the Statement of Differences (SOD), from GOALS II and reconciles the data with Phoenix records to make sure all payments sent are processed correctly.
- Maintains the Interagency Payment and Collection (IPAC) system. Corresponds with system administrators and USAID/Washington to resolve any problems. Downloads IPAC charges regularly and informs the Financial Management Specialists and the Project and Operating Expense Accountants so that charges can be posted to Phoenix in the same month that the charge is received. Processes, forwards, and follows-up on outgoing IPACs with the receiving Missions or USAID/Washington, as appropriate. Responsible for ensuring a back-up person is trained on the IPAC system.
- Control USAID/RDMA and its client Missions’ operations with State Disbursing Office (Charleston) and Kansas City Financial management Center (FMC) Electronic System.
- Compares and analyses reconciliation reports to identify and detect any unmatched totals within appropriated funds between transactions recorded by the Mission, the U.S. Treasury, and the USDO.
- Serves as the backup for the Declining Balance Card (DBC) Coordinator in the administration of DBC Program.
- Perform special projects as assigned by the Chief Accountant, Deputy Controller and Controller, such as generating and maintaining statistics reports, pivot tables for obligations records, 1311 Review Analysis of unliquidated obligations.
QUALIFICATIONS REQUIRED AND SELECTION CRITERIA:
All applications must address each selection criterion detailed below with specific and comprehensive information supporting each item in DS-174 block no. 19-22. If the application submitted fails to demonstrate eligibility, the application will be marked unqualified. It is the responsibility of the applicant to provide all pertinent information.
(1) Education: Bachelor’s degree in Accounting, Finance, Business Administration or related field is required.
(2) Experience (35 points): Five years of progressively experience in professional accounting, financial management, auditing or a related field is required. At least 2 years’ experience with international organizations is required.
(3) Language: Level IV, Fluent in English and Thai is required.
(4) Knowledge (30 points): Thorough knowledge and understanding of professional accounting principles, theories, and practices used in maintaining, reconciling, balancing and closing complex accounts in disbursement and reimbursement activities is required.
(5) Skills and Abilities (35 points): Ability to understand, interpret financial data and produce sound financial information or reports is required. Must be able to formulate recommendations for maintaining the Mission’s financial management systems. Strong analytical skills and good judgement are required to effectively carry out assigned duties. Ability to present facts and recommendations in a clear, concise manner, both orally and in writing is required. High accuracy and attention to detail skills are required. Must be capable of performing under pressure in a mature and responsible manner. Innovation and creative thinking skills to problem solve and recommend improvements required. Excellent interpersonal skills to maintain effective working relationship and to effectively coordinate actions required. Commendable computer skills with knowledge of the Microsoft Office Suite, specifically advanced spreadsheet in Excel required.
Applications will be initially screened and scored for eligibility in accordance with the required qualifications and points mentioned above. To be considered for candidacy, applicants must address each criterion in their application as to how they meet the minimum qualifications for this position. Top-ranked candidates who meet the minimum qualification will be given a recruitment test. The recruitment test and interview will be structured around the selection criteria above. Applicants with passing marks from recruitment test and with a valid TOEIC score of 855 or above will be invited for an interview. Recruitment test and interview will be conducted in USAID/RDMA Bangkok, Thailand. USAID/RDMA will screen for nepotism/conflict of interest in determining successful candidacy. Reference checks will be conducted once the applicant pool is narrowed down to the top candidate(s). Only shortlisted candidates for final interview will be notified of the selection result. Internal candidates must have successfully completed a one year probationary period of employment before being eligible to apply.
Please follow the check lists and submission guidelines, posted on the official website: http://bangkok.usembassy.gov/job_opportunities.html carefully and submit complete application package before the deadline.
Failure to follow the instructions will invalidate your application.
CLOSING DATE FOR THE POSITION: December 15, 2016
About USAID/Regional Development Mission for Asia (RDMA), BANGKOK
Please visit and follow us: