FSN# 2016/154 Project Management Specialist (Governance and Vulnerable Populations)
USAID/Regional Development Mission for Asia (RDMA), BANGKOK
jobsDB ref: JTH300003001214061
Employer Ref. FSN# 2016/154
POSITION GRADE: FSN-11
SALARY: ฿1,262,783 per annum (Starting salary).
APPLICANTS MUST HAVE THE REQUIRED RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.
The U.S. Embassy in Bangkok is seeking an individual for the position of Project Management Specialist (Governance and Vulnerable Populations) in the U.S. Agency for International Development/ Regional Development Mission for Asia (USAID/RDMA), located at Athenee Tower, Wireless Road, Bangkok.
The Project Management Specialist (PMS) serves as a technical advisor on vulnerable population issues for the USAID’s Regional Development Mission for Asia (RDMA)’s Governance and Vulnerable Populations Office (GVP). The PMS supports the implementation of the Mission’s Vulnerable Populations Project, which seeks to enhance the ability of select vulnerable populations to exercise their rights. The jobholder will lead in the design, implementation, coordination and evaluation of project activities across a broad range of issues that benefit vulnerable populations regionally. The PMS serves as technical representative for grants, contracts, and/or cooperative agreements; monitors and evaluates awardee performance; recommends methods for improved performance; develops implementation oversight plans, and performs regular financial tracking and oversight among other duties. The PMS will manage and/or support projects related to GVP’s complex and politically-sensitive projects which include supporting advocacy for Asia’s lesbian, gay, bisexual, transgender and intersex people, ethnic minorities, persons with disabilities and persons vulnerable to human trafficking. Within GVP, the PMS reports to the Counter Trafficking in Persons Team Lead. The position requires work-related travel to countries within the Asia-Pacific region.
The incumbent provides programmatic and technical support to USAID-funded regional programming in addition to assisting with strategic planning, framework development, management and/or implementation of other GVP project activities as needed.
The detail of responsibilities includes to the following:
A. Grants/Project/Program Management:40%
- Serve as the Agreement/Contracting Officer’s Representative (AOR/COR) to provide day-to-day management of contracts or agreements, as well as sub-grants and sub-contracts for assigned Governance and Vulnerable Populations Office (GVP) project activities within a diverse portfolio. The position may also serve as alternate on contracts or agreements.
- Develop and implement project activity monitoring and evaluation (M&E) systems with implementing partners.
- Meet frequently with project implementers and conduct regular sites visits to monitor their program activities.
- Coordinate closely with the primary implementing partner and/or local grantees to ensure timely submission of reports, including quarterly reports, financial reports, and indicator data.
- Review narrative reports and communicate key project successes and/or concerns to appropriate GVP and RDMA colleagues.
- Recommend actions to GVP partners to improve program activities and follow up to ensure recommendations are carried out.
- Review financial reports from GVP project implementers to monitor financial indicators, such as expenditures, burn rates, pipelines, need for incremental funding, congruity of expenditures against activities, approve vouchers, etc.
- Provide technical advice and collaboration in program development with implementing partners, including approval of grant proposals.
- Manage field support activities, including review and approval of proposed worked plans.
- Provide direction, monitoring and evaluation and day-to-day field oversight of projects within his/her portfolio.
B. Program Development and Strategy: 20%
- Serve as a key member of the GVP team on program management and strategic planning issues.
- Assist in the design of innovative vulnerable populations activities as diverse as trafficking in persons, democracy and governance, humanitarian assistance, and refugee issues among others.
- Develop Statements of Work (SOWs) as they relate to project activities.
- Design and manage appropriate systems to track specific field support activities and their budgets.
- Make recommendations to USAID partners and other GVP members on improvements in program implementation.
- Provide technical assistance in program design, implementation and evaluation of GVP activities across the region.
- Provide direction and capacity building for local and international Non-Governmental Organizations (NGOs) implementing USAID activities as well as oversight for Pubic International Organizations (PIOs) as appropriate.
C. Technical Advisor/Liaison: 20%
- Serve as the lead technical advisor on a wide range of human rights and vulnerability issues, which may include Lesbian, Gay, Bisexual, and Transgender (LGBT) civil society development, ethnic minorities, people with disabilities issues, human trafficking vulnerability and humanitarian assistance.
- Coordinate and develop partnerships in support of GVP’s activities by representing USAID in donor and diplomatic meetings; strengthening networks and partnerships with local, national, and international organizations, and interacting with key U.S. Government (USG) and Asia regional counterparts.
- Directly undertake negotiations with agreement partners, sub-grantees, associated government counterparts and other decision-makers on issues affecting vulnerable populations’ programs including program performance, implementation, evaluation, impact and sustainability issues and/or other program matters.
- Provide issues-oriented briefings and presentations for RDMA on vulnerable populations programming and recent socio-political developments affecting those programs.
- Promote civil society strengthening, especially related to building sustainable advocacy networks.
- Provide expert advice and analysis to senior members of USAID/RDMA and partner organizations in such issues as inclusive development, political processes, human rights and other related areas.
D. Analysis, Assessment, Research: 20%
- Collect quarterly, annual, and periodic programmatic data for analysis and discussion.
- Analyze project data and synthesize narrative reports to contribute to RDMA’s Operational Plans, Congressional Budget Justification, and Performance Monitoring Plan. This task includes: 1) tracking performance data for GVP activities from partners, as well as international, governmental and nongovernmental sources; 2) preparing inventories of current indicators, information collected, and information needed; 3) proposing options for more effective and efficient data collecting methods; 4) verifying data accuracy; 5) determining whether data is in accordance with performance indicators.
- Collate project data and synthesize reporting to contribute to RDMA’s annual internal F-Framework operating unit reports and portfolio reviews.
- Research latest information and intervention methodologies for relevant development activities.
- Represent USAID at regional and national level conferences and workshops and be able to explain and discuss GVP programs and related development issues.
QUALIFICATIONS REQUIRED AND SELECTION CRITERIA:
All applications must address each selection criterion detailed below with specific and comprehensive information supporting each item in DS-174 block no. 19-22. If the application submitted fails to demonstrate eligibility, the application will be marked unqualified. It is the responsibility of the applicant to provide all pertinent information.
(1) Education: Master’s Degree in International Development, Public Policy, Business or Public Administration, Economics, Trade, or other related disciplines in art or the social sciences is required.
(2) Experience (40 points): A minimum of five years of mid- to senior-level experience in international development is required, which should include at least three years of experience developing, implementing and evaluating vulnerable populations and human rights-related programming with an international donor or implementing partner.
(3) Language: Level IV, Fluent in English and Thai is required.
(4) Knowledge (20 points):
- A comprehensive knowledge of the concepts, principles, techniques and practices for implementing development interventions in inclusive development, human rights, vulnerable populations, democracy/governance and/or humanitarian assistance is required.
- A thorough knowledge and understanding of regional country governmental and non-governmental entities is needed to fulfill the responsibilities of this position with a particular emphasis on knowledge and background related to LGBT human rights and advocacy is required.
- General knowledge of the development issues in Southeast Asia and the organizations involved in development activities is required.
- Knowledge and experience in development project design, implementation, management and evaluation and demonstrate potential to acquire such knowledge, of humanitarian and development assistance, programming policies, regulations, procedures, and documentation is required.
- In-depth knowledge of the objectives, methodology, and status of any projects to which s/he is assigned is required.
(5) Skills and Abilities (40 points):
- Project Management Skills: The incumbent is required to be able to manage the entire project cycle including program design, implementation, evaluation and learning; manage field support activities, including review and approval of work plans, monitoring and evaluation plans, and reports; review financial reports and monitor financial indicators, such as expenditures, burn rates, pipelines, need for incremental funding, congruity of expenditures against activities, and approve vouchers; provide technical advice in program development and implementation with implementing partners, including approval of grant proposals.
- Analytical-Organizational Skills: The incumbent is required to be able to: obtain, analyze, and evaluate a variety of data; organize and present technical information in concise written and oral form; plan, develop, manage and evaluate important and complex programs independently; furnish information and advice in assigned areas objectively; follow oral instructions, and organize, prioritize and follow through on all assignments with minimal oversight; focus on details; and
- Communication Skills: The incumbent must have excellent interpersonal communication and negotiation skills in order to facilitate productive professional relationships with national counterparts. The incumbent must be able to transmit and interpret host country government and non-governmental sector program-related concerns to senior officials, Mission Management and other government and non-government officials and representatives.
- Professionalism: The incumbent must maintain the highest levels of professional conduct including impeccably ethical behavior; work calmly, tactfully and effectively under pressure; demonstrating professional flexibility to get work flows completed on time; effectively manage more than one activity at a time; and work effectively as a team member in an established culturally diverse Mission team environment.
- Flexibility: The incumbent must be able and willing to work additional hours beyond the established 40-hour workweek and outside the established Monday-Friday workweek as may be required or necessary. The incumbent must be willing and able to travel extensively throughout Southeast Asia and elsewhere as/when necessary or requested. The incumbent must be a motivated self-starter who can manage his/her own time while balancing multiple priorities to complete assignments in a timely manner.
- Financial Management Skills: The incumbent is required to have competent financial management skills including budget development and design; cost analysis including estimation and realisms; financial pipeline analysis; spending accruals oversight and analysis; and voucher analysis and approvals.
- Computer and Software Skills: Proficiency in word processing, spreadsheets, databases and other computer applications such as Microsoft Office, Excel, PowerPoint and use of the Internet and associated technical processes is required.
Applications will be initially screened and scored for eligibility in accordance with the required qualifications and points mentioned above. To be considered for candidacy, applicants must address each criterion in their application as to how they meet the minimum qualifications for this position. Top-ranked candidates who meet the minimum qualification will be given a recruitment test. The recruitment test and interview will be structured around the selection criteria above. Applicants with passing marks from recruitment test and with a valid TOEIC score of 855 or above will be invited for an interview. Recruitment test and interview will be conducted in USAID/RDMA Bangkok, Thailand. USAID/RDMA will screen for nepotism/conflict of interest in determining successful candidacy. Reference checks will be conducted once the applicant pool is narrowed down to the top candidate(s). Only shortlisted candidates for final interview will be notified of the selection result. Internal candidates must have successfully completed a one year probationary period of employment before being eligible to apply.
Please follow the check lists and submission guidelines, posted on the official website: http://bangkok.usembassy.gov/job_opportunities.html carefully and submit complete application package before the deadline.
Failure to follow the instructions will invalidate your application.
CLOSING DATE FOR THE POSITION: October 27, 2016
About USAID/Regional Development Mission for Asia (RDMA), BANGKOK
Employer Ref.FSN# 2016/154
Please visit and follow us:
More Jobs from this employer